Code of Conduct

1. Purpose

The Batumi Raptor Count aims to provide a safe, respectful and enjoyable environment for all volunteers. This Code of Conduct explains the expected standards of behaviour during the project. Fieldwork can be intense and the social aspects are often underestimated, please read carefully what is expected of you when participating as a volunteer. By participating, you agree to adhere to the following guidelines.

2. Core principles

All participants are expected to:

  • Treat others with respect, inclusivity, and consideration

  • Contribute to a safe and supportive environment

  • Act responsibly towards wildlife, local communities and fellow volunteers

  • Follow instructions from coordinators at all times, including outside working hours

We do not tolerate:

  • Harassment, bullying, or discrimination of any kind

  • Unwanted sexual attention or inappropriate behaviour, including comments or jokes

  • Aggressive, threatening, or abusive language or actions

Please be mindful that participants come from different cultures and backgrounds. Always respect these differences. For example, while close physical contact may be common in some cultures, others may value more personal space.

3. Safety and field conduct

Be honest about your ability to carry out fieldwork tasks.

  • Arrive prepared and physically fit for field conditions. Weather can vary from extremely hot to cold and windy. Keep in mind that you will be on station for ~10 hours a day, and these conditions can take their toll. Take good care of yourself and do not push beyond your limits.

  • The walk to both stations can be demanding, as the terrain is steep and uneven. Many people underestimate how challenging it is, so please take care and consider whether this is appropriate for you.

  • Visual detection and identification of birds is a core requirement of the work. Be honest about your abilities, especially your eyesight, and inform coordinators if you have any concerns and how they can support you.

  • Inform coordinators immediately of any concerns, injuries, or incidents.

  • Participants are responsible for their own personal health and/or travel insurance.

4. Alcohol and drugs

  • Alcohol consumption is prohibited during fieldwork hours, outside working hours alcohol can be freely consumed, but drink responsibly.

  • Possession or use of drugs considered illegal by law in the Republic of Georgia is prohibited at all times

  • Respect non-smokers in shared spaces, included on the watch sites

5. Social environment

  • Speak in English when in shared spaces, including on station

  • Romantic and interpersonal relationships must not interfere with group dynamics, safety, or the wellbeing of others. All interactions must be based on mutual consent and respect. Please be aware that local Georgian communities are generally conservative. Public displays of affection may be considered inappropriate or offensive and generally only married couples are allowed to sleep in the same room if they are from a different gender.

  • Participants are expected to act with cultural sensitivity and professionalism at all times

6. Accommodation and shared spaces

  • Respect shared living spaces and fellow participants. You are living together as roommates – please behave responsibly and clean up after yourself

  • BRC is not responsible for any damage caused by participants

7. Use of project equipment

  • Ensure proper and careful use of any BRC equipment, including optics, walkie-talkies, and clickers.

  • Report damage or malfunction of equipment immediately

8. Communication and social media

  • Obtain consent before sharing photos or videos of others

  • Do not post content that could harm individuals

  • Respect people’s (online) privacy within the group

9. Representation

All volunteers represent the Batumi Raptor Count. Please behave respectfully towards:

  • Local communities

  • Landowners and authorities

  • Other organisations, visitors, and tourists

10. Reporting issues

If you experience or witness inappropriate behaviour, please report it to one of the coordinators or a member of the BRC. Contact details for confidential advisors can be found in our Practical Guidelines for Volunteers. All reports will be taken seriously and handled confidentially.

11. Consequences

Failure to follow this Code of Conduct may result in:

  • A warning

  • Restrictions on participation

  • Removal from the project may be immediate in severe cases, or in situations of continued non-compliance or failure to improve after a warning or restriction.

Decisions are made by coordinators and BRC members on a case-by-case basis. These decisions are final and guided by the safety and well-being of the group. We are all here because we share a passion for migration and conservation. Maintaining a positive, respectful, and inclusive atmosphere helps ensure a rewarding experience for everyone.